Why Notarization is Crucial for Immigration Documents?

Notarizing immigration and sponsorship documents is essential for ensuring their authenticity and acceptance. For instance, when inviting someone for work, family visits, or personal engagements, a resident or organization must often provide a notarized invitation letter. This letter can also include commitments to support the visitor, such as offering accommodation.

Now, you might wonder which types of visas require notarised invitation letters? Well…here are common examples of letters that often need notarization:

• Invitation letter for business purposes
• Invitation letter for academic events
• Invitation letter for medical visits

The notarization process adds a layer of credibility to these documents, which is critical for the success of visa applications.

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How to Notarize a Letter of Invitation?

1. Original Letters: Original letters must be signed in front of a notary who verifies the signer’s identity and capacity, then affixes a notarial certificate.
2. Copies: The copy of original letter must be provided for copying and the notaries can notarize it as a ‘true copy’. Follow these steps:

• Provide the original notarized letter to the notary.
• The notary will then notarize these copies as 'true copies,' affirming that they are exact duplicates of the original.

If the letter of invitation is for use in another country, you might need further legalization or apostille, depending on the destination country’s requirements. Check with the embassy or consulate of the country to which the invitee is traveling to ensure compliance with their specific legal requirements.

In a gist:

• Draft and prepare the original letter with all necessary information.
• Sign the original letter in front of a notary public.
• The notary verifies your identity and signature, and affixes a notarial certificate.
• Obtain certified true copies if necessary.
• For international use, verify if additional legalization or an apostille is required.

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The Notarization and Legalization Process with Legitify

How Legitify Enhances the Notarization Process:

Legitify, a leading remote online notarization (RON) platform in Europe, significantly streamlines and enhances the notarization process, particularly for immigration and sponsorship purposes. Here’s how Legitify helps:

1. Remote Convenience: Legitify allows users to complete notarizations remotely, eliminating the need for physical presence. This is particularly beneficial for international transactions and immigration processes where geographical barriers can cause delays​​.
2. Multi-documents Notarisation for Efficient Document Management: The platform supports the notarization of multiple documents in a single session, which is ideal for complex immigration cases requiring several documents. This bulk notarization capability optimizes efficiency and reduces administrative burdens​​.
3. Robust Identity Verification: Legitify employs industry-grade Know Your Customer (KYC) procedures, including email verification and biometric authentication, ensuring the integrity and security of the notarization process​​.
4. Secure and Compliant: With features like encrypted communication channels and Qualified Electronic Signatures (QES), Legitify ensures that the notarization process is secure and complies with legal standards across various jurisdictions​​.
5. Active Communication: The platform emphasizes active dialogue between notaries and customers, facilitating prompt responses to additional document requests or clarifications, which is crucial for the timely processing of immigration documents​​.
6. User-Friendly Interface: Legitify's interface is designed to be intuitive, allowing users to schedule appointments, upload documents, and interact with notaries seamlessly. This user-centric design reduces the complexity often associated with traditional notarization methods​.

For reliable and efficient notarization, choose Legitify. Our services are designed to meet specific requirements for important documents. Contact us for a quote and start preparing for your notarisation journey today.

For more information, visit Legitify.